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Onboard candidates fast with AI-powered BS7858 screening

Give new hires a swift BS7858 screening and onboarding experience tailored to your company's forms. We’ll do all the checks. You’ll receive compliant screening files in as little as 24 hours.

New account offer:
Get two FREE screening credits when you signup
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    Fully managed service, no effort from you

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    Real-time progress tracking

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    Low cost, as little as £39 per candidate

Companies hiring with us

Sample vetting report

Checkout a sample BS7858 report. This is what you’ll get for every candidate along with any forms you want us to customise for your organisation.

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You hire security officers, they have to go through your onboarding process. But here’s the problem...

Compliant BS7858 can be complex

Compliant BS7858 can be complex

Collecting the required information, forms and checks for compliant vetting can be a complete headache.

You lose candidates to the workflow

You lose candidates to the workflow

Candidates have to navigate your hiring workflow, and they often get lost in the process.

It’s not efficient and it’s not fast

It’s not efficient and it’s not fast

It takes days and weeks to get the documents in order. Fully compliant? Maybe.

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Let’s think of a better solution.
How about...

AI assisted and managed screening

AI assisted and managed screening

Document collection and compliant checks are done using some smart tech.

Simpler for candidates

Simpler for candidates

Candidates use an app to submit all their data and documents, once.

You get to deploy officers fast

You get to deploy officers fast

With the complexity taken care of, you can focus on the next step.

All of this is bundled with guardcheck

New account offer:
Get two FREE screening credits when you signup

How does it work?

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Sign up for a free account and add a candidate with their email address

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Candidates are invited to complete the process on the Guardcheck app, where AI-assisted vetting admins perform checks.

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You can always check where we are in the process from the dashboard.

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We’ll notify you when the files are ready. You can download them from your dashboard.

How we compare

Vetting time

Average vetting time

Mobile-first approach

Our bespoke candidate app makes
it easy to submit information

Best-price promise

We’ll beat your existing
solution providers quote*

AI-enabled

We use a secret blend of AI and
tech to make the process faster

Onboarding supported

All your existing forms digitised and
completed in a single file

24 hrs

Other providers

+120 hrs

See what companies say
about their experience

Don’t take our word for it. Smash the play button...

Paper free onboarding
Saves trees and time

We don’t just stop at screening. We can help you collect all documents including contracts, next of kin, uniform sizes and HMRC checklists - totally paper free

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    Onboarding forms customised for you

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    All your documents + screening in one file

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    Free - no additional cost!

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As low as £49 + VAT

Arrange a demo with our team to see how guardcheck can help you simplify your onboarding and screening process.

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Check what our customers says!

Company LogoRating

Since using GuardPass I have found them helpful and innovative. Unlike other platforms their customer service is amazing with weekly calls to see if they can improve and to offer advice. Their dashboard is user-friendly, and their support team is always available. By far the most cost-effective platform for seeking security personnel.

Andy Bannon

Managing Director

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We started working with GuardPass in October 2023 to advertise our Guarding positions because we found that we weren't getting the quality or volume we needed from Indeed. The video introductions from Guards make our sourcing process so much easier as we can assess if we think the candidate is going to be the right fit for the role before we interview. In addition, their new vetting service, GuardCheck, has also been an incredible addition to their security one-stop-shop service; they were even able to provide a full BS7858 vetting check in just under 24 hours, which is incredible and really helped us with our urgent staffing needs. And a big thanks to Will Cooper who goes above and beyond to make sure both our GuardPass and GuardCheck accounts run smoothly.

Alfie Rains

HR Manager

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FAQs

Yes, guardcheck provides comprehensive BS7858 compliant checks. Our service ensures that all aspects of the screening process align fully with the BS7858:2019 standard. We ensure compliance in all the following aspects:
1. Consent
2. Screening Profile
3. ID Document
4. National Insurance
5. Right to Work
6. SIA License
7. Financial Public Records
8. AML Screening
9. Address History
10.Career History
Absolutely. Our screening process includes a Disclosure and Barring Service (DBS) check, which is an integral part of assessing suitability for secure roles under BS7858 compliance.
Yes, we can facilitate enhanced DBS checks for roles that require a higher level of scrutiny, such as positions involving work with children or vulnerable adults. If your organization requires this, we can include it as part of our tailored screening solutions.
Of course. We understand that every business has unique needs. guardcheck offers tailored solutions, including the design and integration of customized forms like new starter documentation, to fit seamlessly with your onboarding and compliance processes.
Yes, guardcheck’s BS7858 compliant screening services extend to industries beyond traditional security, including aviation. We are equipped to support any sector requiring employees to work in secure environments.
Yes, our process includes a thorough right-to-work check as part of the preliminary screening. This ensures compliance with UK employment law and minimizes risk for your business.
At guardcheck, we pride ourselves on transparency. There are no hidden charges—our pricing reflects a single, all-inclusive fee for a complete BS7858 compliant check.
While primarily designed for security environments, our BS 7858 screening solutions cater to IT, financial services, healthcare, and any industry requiring high-security standards for employees.
Our streamlined onboarding process allows us to start screening within 24 hours of receiving the necessary information, helping you fill critical roles faster while ensuring compliance.
guardcheck can complete the BS 7858 screening process and deliver the final file within 6 days of receiving the screening request. In fact, our record turnaround time so far is an impressive 22 hours, showcasing our commitment to efficiency without compromising on quality.
Absolutely! guardcheck supports businesses of all sizes, customizing our screening processes to meet specific organizational needs while remaining cost-effective.
guardcheck adheres to all data protection regulations, ensuring that sensitive information is securely stored, accessed only by authorized personnel, and disposed of appropriately after the mandatory retention period.
If a candidate fails to meet the standards, we provide a detailed report explaining the reasons. It is then up to the employer to decide whether to proceed based on their risk assessment.
Yes, we can! guardcheck offers the flexibility to integrate your onboarding questionnaire directly into our app. This ensures a seamless process for gathering all necessary information, making onboarding efficient and fully aligned with your organization's requirements.
Under BS 7858, gaps in employment history must be thoroughly investigated to ensure compliance. If a candidate cannot provide complete proof of the past five years, GuardCheck follows BS 7858 guidelines to resolve these gaps. This includes:

Requesting Supporting Documentation:
guardcheck will request alternative evidence, such as payslips, P60s, bank statements, or National Insurance records, to verify periods of employment or self-employment.

Exploring Statutory Declarations:
If documentation is unavailable, we may assist the candidate in providing a statutory declaration, signed by a solicitor or notary public, as a last resort for covering unverified periods.

Risk Assessment:
Any unresolved gaps will be escalated to your organization with a detailed report. guardcheck ensures that risk acceptance is documented and approved by top management, as required under BS 7858.

Our process ensures that every effort is made to provide a clear and compliant record while allowing you to make informed hiring decisions.